Invitees Management
Secure Campus
Invitees & Visitor Management System
SchoolStak ERP's invitees management module secures campus gates by pre-registering visitors, generating digital guest passes, and alert-notifying host teachers automatically.
- Issue OTP-verified gate passes to pre-invited parents.
- Notify teachers immediately when their visitors swipe at gate turnstiles.
- Maintain a digital, searchable register of active campus visitors.
Visitor Features Grid
Coordinate guest pre-registrations, visitor badges, and host communication cycles.
Pre-Registration
Send parent-teacher meeting invitations containing digital access passes directly to parent devices.
OTP Gate Passes
Verify visitors at campus gate locks using secure, timed OTP checkouts sent to parent mobile numbers.
Guest Badges
Print temporary photo visitor cards containing barcodes, host names, and validity time ranges automatically.
Host Alerts
Trigger instant notifications to host teachers via portals when guests register at gate terminals.
Check-Out Logs
Log checkout timestamps automatically as guests leave the campus to ensure accurate visitor records.
Blacklist Management
Flag restricted personnel on security locks, preventing guest entry passes from being issued.
Key Metrics & Integration Value
How pre-registered invitee workflows secure campus zones.
100%
Audit Trails
Logs entry/exit times and host approvals for every visitor on campus.
Instant
Host Pings
Portal alerts notify teachers of visitor arrivals, avoiding hallway waiting.
Secure
Verification
OTP codes sent to parent numbers verify identity before gates open.
Visitor Gate Pass
Approved
Guest Name:
Robert Cooper
Host Staff:
Mr. John Davis
Purpose:
Parent-Teacher Meeting
Valid Until:
June 15 - 17:30
8849-01
Securing Campus Boundaries
Connecting guest pre-registration files to front-gate security turnstiles.
Unscheduled visitors and paper logbooks create security vulnerability points on campus. SchoolStak's invitees management system secures campus perimeters. When coordinators invite speakers or teachers schedule parent meetings, passes are sent to visitors. Scanning codes at the gate registers entry, notifies the teacher, and tracks exit times automatically.
Secure Visitor Logs with SchoolStak
SchoolStak ERP processes pre-registrations, OTP gate checks, and guest logs. Get started today.